Friday, August 26, 2011

New Formatting Tips

Most authors may not realize it, but editors and agents now do a lot of their reading on eBook readers.  The most popular seems to be the Sony Reader, since it works well for both Word documents and also PDF documents.  Keeping this in mind, there are a few things authors can now do to facilitate making their works easier to locate and read on Readers.

If you have a Word document, you want to navigate your way to Properties.  Here, fill in your name as the author in LastName, FirstName format.  Next fill in the title of your work in ALL CAPS.  Under category, you can fill in the genre or subject area of your work and under status, you could fill in the format, e.g., Manuscript; Proposal; or Chapters and Synopsis.  Next, under comments, you can fill in a one- or two-sentence summary of your work.

Last but not least, do a "save as" and rename your file.  I always use the following format:  LastName, FirstName, TITLE, v[#] where [#] is the version number.  I used to tell authors to date their manuscripts, but since that can sometimes make a project that's been kicking around for a while seem outdated, I've switched to versions.  You can also use the "save as" function to trick the "date created" field into thinking it's a new file.  This is useful if you revising an old project and want to submit it without readers knowing that it's an older work of yours.

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